samir: September 2009

2003Excel shortcut and function keys

Applies to: Microsoft Office Excel 2003

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The following lists contain CTRL combination shortcut keys, function keys, and some other common shortcut keys, along with descriptions of their functionality. For more extensive reference information on all available shortcuts and their specific uses, see Keyboard shortcuts.
To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Note If an action you use often does not have a shortcut key, you can record a macro to create one.
CTRL combination shortcut keys

Key
Description:

CTRL+(
Unhide any hidden rows within the selection.
CTRL+)
Unhides any hidden columns within the selection.
CTRL+&
Applies the outline border to the selected cells.
CTRL+_
Removes the outline border from the selected cells.
CTRL+~
Applies the General number format.
CTRL+$
Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+%
Applies the Percentage format with no decimal places.
CTRL+^
Applies the Exponential number format with two decimal places.
CTRL+#
Applies the Date format with the day, month, and year.
CTRL+@
Applies the Time format with the hour and minute, and AM or PM.
CTRL+!
Applies the Number format with two decimal places, thousands separator, and minus sign

(-) for negative values.
CTRL+-
Displays the Delete dialog box to delete the selected cells.
CTRL+*
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
CTRL+:
Enters the current time.
CTRL+;
Enters the current date.
CTRL+`
Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+'
Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+"
Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL++
Displays the Insert dialog box to insert blank cells.
CTRL+1
Displays the Format Cells dialog box.
CTRL+2
Applies or removes bold formatting.
CTRL+3
Applies or removes italic formatting.
CTRL+4
Applies or removes underlining.
CTRL+5
Applies or removes strikethrough.
CTRL+6
Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+7
Displays or hides the Standard toolbar.
CTRL+8
Displays or hides the outline symbols.
CTRL+9
Hides the selected rows.
CTRL+0
Hides the selected columns.
CTRL+A
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.

CTRL+SHIFT+A

inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+B
Applies or removes bold formatting.
CTRL+C
Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.

CTRL+D
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F
Displays the Find dialog box.
SHIFT+F5

also displays this dialog box, while SHIFT+F4 repeats the last Find action.
CTRL+G
Displays the Go To dialog box.
F5 also displays this dialog box.

CTRL+H
Displays the Find and Replace dialog box.
CTRL+I
Applies or removes italic formatting.
CTRL+K
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+L
Displays the Create List dialog box.
CTRL+N
Creates a new, blank file.
CTRL+O
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O

selects all cells that contain comments.
CTRL+P
Displays the Print dialog box.
CTRL+R
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+S
Saves the active file with its current file name, location, and file format.
CTRL+U
Applies or removes underlining.
CTRL+V
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents.
CTRL+W
Closes the selected workbook window.
CTRL+X
Cuts the selected cells.
CTRL+Y
Repeats the last command or action, if possible.
CTRL+Z
Uses the Undo command to reverse the last command or to delete the last entry you typed.
CTRL+SHIFT+Z

uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Function keys

Key
Description:

F1
Displays the Help task pane.
CTRL+F1

closes and reopens the current task pane.
ALT+F1

creates a chart of the data in the current range.
ALT+SHIFT+F1

inserts a new worksheet.
F2
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2

edits a cell comment.
F3
Pastes a defined name into a formula.
SHIFT+F3

displays the Insert Function dialog box.
F4
Repeats the last command or action, if possible.
CTRL+F4

closes the selected workbook window.
F5
Displays the Go To dialog box.
CTRL+F5

restores the window size of the selected workbook window.
F6
Switches to the next pane in a worksheet that has been split (Window menu, Split command).
SHIFT+F6

switches to the previous pane in a worksheet that has been split.
CTRL+F6

switches to the next workbook window when more than one workbook window is open.
Note When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.
F7
Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
CTRL+F7

performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC.
F8
Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.
SHIFT+F8

enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.
CTRL+F8

performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
ALT+F8

displays the Macro dialog box to run, edit, or delete a macro.
F9
Calculates all worksheets in all open workbooks.
F9

followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value.
SHIFT+F9

calculates the active worksheet.
CTRL+ALT+F9

calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9

rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
CTRL+F9

minimizes a workbook window to an icon.
F10
Selects the menu bar or closes an open menu and submenu at the same time.
SHIFT+F10

displays the shortcut menu for a selected item.
ALT+SHIFT+F10

displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.
CTRL+F10

maximizes or restores the selected workbook window.
F11
Creates a chart of the data in the current range.
SHIFT+F11

inserts a new worksheet.
ALT+F11

opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
ALT+SHIFT+F11

opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.
F12
Displays the Save As dialog box.

Other useful shortcut keys

Key
Description
ARROW KEYS:

Move one cell up, down, left, or right in a worksheet.

CTRL+ARROW KEY: moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.

SHIFT+ARROW KEY: extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY: extends the selection of cells to the last nonblank cell in the same column or row as the active cell.

LEFT ARROW or RIGHT ARROW: selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow keys switch between the main menu and the submenu.

DOWN ARROW or UP ARROW: selects the next or previous command when a menu or submenu is open.

In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.

ALT+DOWN ARROW: opens a selected drop-down list.

BACKSPACE: Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.

DELETE:
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
END :
Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or submenu is visible.

CTRL+END: moves to the last cell on a worksheet, in the lowest used row of the rightmost used column.

CTRL+SHIFT+END: extends the selection of cells to the last used cell on the worksheet (lower-right corner).
ENTER:
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).

ALT+ENTER: starts a new line in the same cell.
CTRL+ENTER: fills the selected cell range with the current entry.
SHIFT+ENTER: completes a cell entry and selects the cell above.
ESC :
Cancels an entry in the cell or Formula Bar.
It also closes an open menu or submenu, dialog box, or message window.
HOME:
Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is visible.

CTRL+HOME: moves to the beginning of a worksheet.
CTRL+SHIFT+HOME: extends the selection of cells to the beginning of the worksheet.
PAGE DOWN :
Moves one screen down in a worksheet.

ALT+PAGE DOWN: moves one screen to the right in a worksheet.
CTRL+PAGE DOWN: moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN: selects the current and next sheet in a workbook.
PAGE UP :
Moves one screen up in a worksheet.
ALT+PAGE UP: moves one screen to the left in a worksheet.
CTRL+PAGE UP: moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP: selects the current and previous sheet in a workbook.
SPACEBAR :
In a dialog box, performs the action for the selected button, or selects or clears a check box.

CTRL+SPACEBAR: selects an entire column in a worksheet.

SHIFT+SPACEBAR: selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR: selects the entire worksheet.

If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR : a second time selects the entire worksheet.

When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.

ALT+SPACEBAR displays the Control menu for the Excel window.

TAB :Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box.

CTRL+TAB switches to the next tab in dialog box.

CTRL+SHIFT+TAB switches to the previous tab in a dialog box.
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2007 List of shortcut keys
Shortcut
Command
How useful (?)

CTRL combination shortcut keys

Microsoft Excel 2007

CTRL+SHFT+(
Unhide any hidden rows within the selection.
+ –
CTRL+SHFT+)
Unhide any hidden columns within the selection.
+ –
CTRL+SHFT+&
Applies the outline border to the selected cells.
+ –
CTRL+SHFT_
Removes the outline border from the selected cells.
+ –
CTRL SHFT ~
Applies the General number format in Microsoft Excel.
+ –
CTRL+SHFT+$
Applies the Currency format with two decimal places (negative numbers in parentheses).
+ –
CTRL+SHFT+%
Applies the Percentage format with no decimal places.
+ –
CTRL+SHFT+^
Applies the Exponential number format with two decimal places.
+ –
CTRL+SHFT+#
Applies the Date format with the day, month, and year.
+ –
CTRL+SHFT+@
Applies the Time format with the hour and minute, and AM or PM.
+ –
CTRL+SHFT+!
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
+ –
CTRL+SHFT+*
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report.
+ –
CTRL+SHFT+:
Enters the current time.
+ –
CTRL+SHFT+
Copies the value from the cell above the active cell into the cell or the Formula Bar.
+ –
CTRL SHFT Plus ( )
Displays the Insert dialog box to insert blank cells in Microsoft Excel.
+ –
CTRL+Minus (-)
Displays the Delete dialog box to delete the selected cells.
+ –
CTRL+;
Enters the current date.
+ –
CTRL+`
Alternates between displaying cell values and displaying formulas in the worksheet.
+ –
CTRL+'
Copies a formula from the cell above the active cell into the cell or the Formula Bar.
+ –
CTRL+1
Displays the Format Cells dialog box.
+ –
CTRL+2
Applies or removes bold formatting.
+ –
CTRL+3
Applies or removes italic formatting.
+ –
CTRL 4
Applies or removes underlining in Microsoft Excel.
+ –
CTRL+5
Applies or removes strikethrough.
+ –
CTRL+6
Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
+ –
CTRL+8
Displays or hides the outline symbols.
+ –
CTRL+9
Hides the selected rows.
+ –
CTRL 0
Hides the selected columns in Microsoft Excel.
+ –
CTRL+A
Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
+ –
CTRL+B
Applies or removes bold formatting.
+ –
CTRL+C
Copies the selected cells. CTRL+C followed by another CTRL+C displays the Clipboard.
+ –
CTRL+D
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
+ –
CTRL+F
Displays the Find and Replace dialog box, with the Find tab selected. SHFT+F5 also display this tab, while SHFT+F4 repeat the last Find action. CTRL+SHFT+F open the Format Cells dialog box with the Font tab selected.
+ –
CTRL+G
Displays the Go To dialog box. F5 also displays this dialog box.
+ –
CTRL+H
Displays the Find and Replace dialog box, with the Replace tab selected.
+ –
CTRL I
Applies or removes italic formatting in Microsoft Excel.
+ –
CTRL+K
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
+ –
CTRL+N
Creates a new, blank workbook.
+ –
CTRL O
Displays the Open dialog box to open or find a file. CTRL SHFT O selects all cells that contain comments in Microsoft Excel.
+ –
CTRL+P
Displays the Print dialog box. CTRL+SHFT+P open the Format Cells dialog box with the Font tab selected.
+ –
CTRL+R
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
+ –
CTRL+S
Saves the active file with its current file name, location, and file format.
+ –
CTRL T
Displays the Create Table dialog box in Microsoft Excel.
+ –
CTRL+U
Applies or removes underlining. CTRL+SHFT+U switches between expanding and collapsing of the formula bar.
+ –
CTRL+V
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
+ –
CTRL+W
Closes the selected workbook window.
+ –
CTRL+X
Cuts the selected cells.
+ –
CTRL Y
Repeats the last command or action, if possible in Microsoft Excel.
+ –
CTRL+Z
Uses the Undo command to reverse the last command or to delete the last entry that you typed. CTRL+SHFT+Z use the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
+ –

Function keys

Microsoft Excel 2007

Displays the Microsoft Office Excel Help task pane. CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface. ALT+F1 creates a chart of the data in the current range. ALT+SHFT+F1 insert a new worksheet.
+ –
F2
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHFT+F2 add or edit a cell comment. CTRL+F2 display the Print Preview window.
+ –
F3
Displays the Paste Name dialog box. SHFT+F3 display the Insert Function dialog box.
+ –
F4
Repeats the last command or action, if possible. CTRL+F4 close the selected workbook window.
+ –
F5
Displays the Go To dialog box. CTRL F5 restores the window size of the selected workbook window in Microsoft Excel.
+ –
F6
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. SHFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. CTRL+F6 switches to the next workbook window when more than one workbook window is open.
+ –
F7
Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 perform the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
+ –
F8
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. SHFT+F8 enable you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
+ –
F9
Calculates all worksheets in all open workbooks. SHFT F9 calculates the active worksheet in Microsoft Excel. CTRL ALT F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL ALT SHFT F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL F9 minimizes a workbook window to an icon.
+ –
F10
Turns key tips on or off. SHFT F10 displays the shortcut menu for a selected item in Microsoft Excel. ALT SHFT F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. CTRL F10 maximizes or restores the selected workbook window.
+ –
F11
Creates a chart of the data in the current range. SHFT+F11 insert a new worksheet. ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
+ –
F12
Displays the Save As dialog box.
+ –

Other useful shortcut keys

Microsoft Excel 2007
ARROW KEYS
Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet. SHFT+ARROW KEY extend the selection of cells by one cell. CTRL+SHFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell
+ –
BACKSPACE:
Deletes one character to the left in the Formula Bar in Microsoft Excel. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
+ –
DELETE :
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
+ –
END :
Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END move the cursor to the end of the text. CTRL+SHFT+END extend the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CT
+ –
ENTER:
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range
+ –
ESC :
Cancels an entry in the cell or Formula Bar in Microsoft Excel. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.
+ –
HOME:
Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHFT+HOME extend the selection of cells to the beginning of the worksheet.
+ –
PAGE DOWN:
Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHFT+PAGE DOWN select the current and next sheet in a workbook.
+ –
PAGE UP :
Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHFT+PAGE UP select the current and previous sheet in a workbook.
+ –
SPACEBAR:
In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR select an entire column in a worksheet. SHFT+SPACEBAR select an entire row in a worksheet. CTRL+SHFT+SPACEBAR select the entire worksheet. If the worksheet contains data, CTRL+SHFT+SPACEBAR select the current region. Pressing CTRL+SHFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHFT+SPACEBAR a third time selects the entire worksheet.
+ –
TAB :
Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHFT TAB moves to the previous cell in a worksheet or the previous option in a dialog box in Microsoft Excel. CTRL TAB switches to the next tab in dialog box. CTRL SHFT TAB switches to the previous tab in a dialog box + -

To use this shortcut keys
Move right to left cell by cell: Tab.
Move up and down cell by cell: enter
Erase data in current: cell: back space.
Return to the beginning of the row: home
Enter the data: ctrl +; (semicolon)
Enter the time: ctrl + shift +: (colon)
Star a formula: = (equal sign)
Check the spelling of the titles of words within the cell: F7
Find out about the style within the cell: Alt + ‘(apostrophe)
Display the format cell dialog box: ctrl +1
Apply the general number format: ctrl + shift + ~
Turn numbers into dollars: ctrl + shift +$
Make a number a percentage: ctrl +shift + %
Apply the border: ctrl + shift + &